Data protection

We are delighted that you are interested in our company. Data protection is a particularly high priority for the management of KGS Software GmbH. It is generally possible to use the KGS Software GmbH website without providing any personal data. However, if a data subject wishes to use specific services offered by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the KGS Software GmbH. By means of this privacy policy, our company would like to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of the rights they are entitled to by means of this privacy policy.

As the controller, the KGS Software GmbH has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions can generally have security gaps, meaning that absolute protection cannot be guaranteed. For this reason, every data subject is free to transfer personal data to us by alternative means, for example by telephone.

• Definitions

The KGS Software GmbH data protection declaration is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand both for the public and for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

In this privacy statement, we use the following terms, among others:

• personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more particular characteristics that are an expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.

• person concerned

Data subject is any identified or identifiable natural person whose personal data is processed by the controller.

• workmanship

Processing is any process carried out with or without the aid of automated processes or any such series of processes in connection with personal data, such as collecting, organizing, storing, adapting or modifying, reading, querying, using, disclosing through transmission, dissemination or any other form of provision, reconciliation or linking, restriction, deletion or destruction.

• Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

• profiling

Profiling is any type of automated processing of personal data that consists of using this personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts or changes of location of that natural person.

• pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that this additional information is stored separately and is subject to technical and organizational measures which ensure that the personal data is not assigned to an identified or identifiable natural person.

• Responsible person or person responsible for processing

The person responsible or responsible for processing is the natural or legal person, authority, agency or other body which, alone or together with others, decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or the specific criteria for its nomination may be provided for by Union law or the law of the Member States.

• Contract processor

Contract processor is a natural or legal person, authority, agency or other body that processes personal data on behalf of the person responsible.

• transceivers

The recipient is a natural or legal person, authority, institution or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, public authorities that may receive personal data as part of a specific investigation mandate under Union or Member State law are not considered recipients.

• third

A third party is a natural or legal person, authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct responsibility of the controller or processor, are authorized to process personal data.

• consent

Consent is any expression of will given voluntarily by the data subject in an informed and unequivocal manner in the form of a statement or other unequivocal affirmative action by which the data subject indicates that he or she agrees to the processing of personal data concerning him or her.

• Name and address of the person responsible for processing

Responsible person within the meaning of the General Data Protection Regulation, other data protection laws applicable in member states of the European Union and other provisions related to data protection law is:

KGS Software GmbH
Gutenbergstrasse 8
63263 Neu-Isenburg
germany
Site: www.kgs-software.com

• Name of data protection officer

The data protection officer of the person responsible for processing is:

Thomas Pietsch
KGS Software GmbH
Gutenbergstrasse 8
63263 Neu-Isenburg
germany
Site: www.kgs-software.com

Email: thomas.pietsch (at) kgs-software.com
Any data subject can contact our data protection officer directly at any time if they have any questions or suggestions regarding data protection.

• cookies

The Internet pages of the KGS Software GmbH use cookies. Cookies are text files that are stored and stored on a computer system via an Internet browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters through which websites and servers can be assigned to the specific Internet browser in which the cookie was stored. This enables the websites and servers visited to distinguish the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified via the unique cookie ID.

Through the use of cookies, the KGS Software GmbH can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized for the user. As already mentioned, cookies enable us to recognize users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter his login data every time he visits the website, because this is taken over by the website and the cookie stored on the user's computer system.

The data subject can prevent cookies from being set by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. In addition, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

• Collection of general data and information

The website of the KGS Software GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information is stored in the server's log files. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and Information that serves to avert threats in the event of attacks on our information technology systems.

When using these general data and information, the KGS Software GmbH does not draw any conclusions about the data subject. Rather, this information is required to (1) correctly deliver the content of our website, (2) to optimize the content of our website and advertising for it, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. This anonymously collected data and information is therefore evaluated by KGS Software GmbH both statistically and with the aim of increasing data protection and data security in our company, and to ensure an optimal level of protection for the personal data we process. The anonymous data in the server log files is stored separately from all personal data provided by a data subject.

• Registration on our website

As part of a project, it is possible to create a user account based on personal data.
Which personal data is transmitted to the person responsible for processing is determined by the respective agreement. The personal data provided by the data subject is collected and stored exclusively for internal use by the person responsible for processing and for its own purposes. The person responsible for processing may arrange for the transfer to one or more order processors, such as a parcel service provider, who also uses the personal data exclusively for internal use attributable to the controller.

This data is stored in view of the fact that this is the only way to prevent misuse of our services and, if necessary, enables this data to solve crimes committed. In this respect, the storage of this data is necessary to secure the person responsible for processing. In principle, this data will not be passed on to third parties unless there is a legal obligation to do so or the transfer is for law enforcement purposes.

The registration of the data subject by providing personal data enables the controller to offer the data subject content or services which, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have them completely deleted from the data set of the person responsible for processing.

The controller shall provide any data subject with information on request at any time as to which personal data is stored about the data subject. Furthermore, the person responsible for processing corrects or deletes personal data at the request or notice of the data subject, provided that there are no legal storage requirements to the contrary. A data protection officer named in this data protection declaration and all employees of the person responsible for processing are available to the data subject as contact persons in this context.

• Newsletter tracking

The KGS Software GmbH newsletter contains so-called tracking pixels. A tracking pixel is a miniature graphic that is embedded in such emails, which are sent in HTML format to enable log file recording and log file analysis. As a result, a statistical evaluation of the success or failure of online marketing campaigns can be carried out. Based on the embedded tracking pixel, KGS Software GmbH can see whether and when an e-mail was opened by a data subject and which links in the e-mail were called up by the data subject.

Such personal data collected via the tracking pixels contained in the newsletters is stored and evaluated by the person responsible for processing in order to optimize newsletter delivery and to adapt the content of future newsletters even better to the interests of the data subject. This personal data will not be shared with third parties. Data subjects are entitled at any time to withdraw the relevant separate declaration of consent submitted via the double opt-in procedure. After a revocation, this personal data will be deleted by the person responsible for processing. KGS Software GmbH automatically interprets a cancellation from the receipt of the newsletter as a revocation.

• Contact option via the website

The website of the KGS Software GmbH contains information that enables a quick electronic contact to our company and direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by email or via a contact form, the personal data provided by the data subject is automatically stored. Such personal data provided voluntarily by a data subject to the controller will be stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

• Routine deletion and blocking of personal data

The controller processes and stores personal data of the data subject only for the period necessary to achieve the storage purpose or if this has been provided for by the European legislator of directives and regulations or another legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European legislator of directives and regulations or another competent legislator expires, the personal data will be blocked or deleted routinely and in accordance with legal requirements.

• Rights of the person concerned

• Right to confirmation

Every data subject has the right granted by the European legislator of directives and regulations to request confirmation from the controller as to whether personal data concerning them is being processed. Does a data subject want this right of confirmation.

‍