SAP Data Archiving

Data archiving — Ensuring performance, free up memory

SAP's own content server is not suitable for legally secure archiving of large volumes of documents. tia®, as a lean middleware, offers a legally secure archiving solution for documents, data and print lists via ArchiveLink, ILM and CMIS.

Abstraktes petrolblaues Design mit geschwungenen Linien und gepunktetem Muster.

Blauer Hintergrund mit geschwungenen Linien aus kleinen Punkten, die von oben rechts nach unten verlaufen.

Top companies rely on kgs

The right Interface

Ensure performance, Relieve storage

If you want to archive in a legally secure, efficient and cost-optimized manner in the long term, you need a solution that goes beyond the capabilities of SAP Content Server. A future-proof SAP archiving solution forms the basis for compliance, transparency and sustainable information security in the company.

Why archive?

Why archive SAP data?

In many companies, databases in SAP systems are growing rapidly. As a result, SAP Basis must regularly expand storage resources, while at the same time significantly reducing system performance. SAP data archiving offers a sustainable solution here.

By selectively outsourcing data that is no longer active from the SAP database, its volume can be reduced in the long term. This results in a significant increase in performance, lower operating costs, and more efficient system management.

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Document & Data Archiving

Difference between document and data archiving

In contrast to SAP document archiving, which can usually be implemented within a few service days, data archiving is usually a more complex project. It requires careful coordination between IT department and specialist areas, as the selection of archiving objects to be archived depends largely on the respective process and compliance requirements.

Only when technical and technical requirements are precisely coordinated can data archiving in SAP develop its full benefits — namely stable performance, legally compliant data storage and optimized system costs.

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Why archive?

Three steps of data archiving

1. Generate
Archive data is generated.

2. Delete
Records are deleted from the database.

3. Drop off
Archive files are stored in the archive system.

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Who is tia®

tia® - the intelligent archive

tia® combines all kgs product modules into a common vision of an intelligent document archive. From migration from an old system to input management and target storage, tia® can be used to represent the entire archiving scenario in a company.

Successful Use Cases

tia® from kgs in practice

Kärcher: Archiving in the cloud and CMIS readiness from a single source

Archiving as part of S/4HANA transformation
AWS platform
ArchiveLink and CMIS

Abstrakte weiße Linien, die sich vom unteren linken zum oberen rechten Rand über einen petrolfarbenen Hintergrund erstrecken.

Two men - 8 terabytes

Archiving solution at Hensoldt/Migration process of over 8 terabytes/kgs solutions at Hensoldt at a glance

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Coats switches to kgs archive and goes to the cloud

Motivation to change archive system / kg's solution for Coats / Migration process / Bye On-Premises - Hello Cloud

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Migrate 6 terabytes of documents

Motivation to switch to the kgs solution
Special features of Trump archiving
kgs solutions at Trumpf

New kgs archive with invoice entry

Data migration insights
Transfer of incoming invoices
Overview of various kgs product modules at Röchling

SAP archiving under S/4HANA with kgs

Motivation for changing archiving systems
kgs solution for Döhler
Archiving with S/4HANA

Kgs' Blog

Insights on SAP archiving and co.

05.06.2026

E3 magazine

Company Memory Needs More Than AI: Why MCP and Intelligent Archiving Are Becoming Key Technologies in SAP's AI Strategy

The SAP Sapphire conferences in Orlando and Madrid clearly demonstrated the direction Enterprise AI is taking: away from the classic AI copilot and towards autonomous, context-aware AI agents.

Christina Scharf

05.06.2026

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5 Minutes/s reading time

05.06.2026

E3 magazine

SAP ILM trifft Cloud-Storage: Warum der „Retention-Lock“ auf File-Ebene die IT-Infrastruktur blockiert – und wie es besser geht

Wer SAP ILM (Information Lifecycle Management) einführt, um DSGVO-Konformität und Datenminimierung zu garantieren, stößt beim Wechsel auf moderne Cloud- und Objektspeicher (S3/Blob) oft auf eine technologische Wand: Starre Aufbewahrungsfristen (Retention Locks) verhindern eine agile Systemkonsolidierung. Für SAP-Basis-Teams und Archiv-Experten stellt sich die Frage: Wie lässt sich die rechtssichere Vernichtung von Daten operationalisieren, ohne die Flexibilität der Speicherinfrastruktur zu opfern? Ein Deep Dive in die Welt von CMIS, WebDAV und anwendungsgesteuerten Sperren.

Corrado Sperone

05.06.2026

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5 Minutes/s reading time

05.06.2026

E3 magazine

S/4HANA-Migration: Warum Data Detox der kritische Pfad zur Einhaltung der 2027-Deadline ist

S/4HANA-Migration 2026: Warum „Data Detox“ Ihr kritischer Erfolgsfaktor gegen den 2027-Deadline-Crash ist

Nur noch gut 1,5 Jahre bis zum finalen SAP ECC Support-Ende. Wer jetzt unstrukturierten Datenballast wie historische FI/CO-Belege oder Lieferscheine ungeprüft in die neue S/4HANA-Welt mitschleppt, manövriert sich direkt in die Kosten- und Zeitfalle. Denn teurer In-Memory-Speicher (HANA RAM) und ausgebuchte Beraterkapazitäten verzeihen keine aufgeblähten Systemarchitekturen.

Die Antwort für ERP-Leiter und IT-Architekten heißt: Pragmatischer Data Detox vor dem Go-Live. Erfahren Sie, wie Sie mit der schlanken, software-driven Archivierung von kgs tia® über native ArchiveLink- und CMIS-Schnittstellen Ihren Datenbank-Footprint um bis zu 70 % reduzieren. So sichern Sie sich ein performantes S/4-System, minimieren Ihre TCO nachhaltig und realisieren einen echten, KI-fähigen Clean Core – exakt im Zeitplan.

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Corrado Sperone

05.06.2026

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6 Minutes/s reading time

21.05.2026

E3 magazine

ECM vs. Modern SAP Archiving: Why traditional DMS/ECM systems reach their limits

Businesses today face enormous pressure: increasing data volumes, SAP S/4HANA transformations, cloud migrations, and stricter compliance requirements are fundamentally altering archiving demands.

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Christina Scharf

21.05.2026

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5 Minutes/s reading time

21.05.2026

E3 magazine

Rethinking employee interviews: From evaluation format to coaching dialogue

The article shows why traditional employee interviews are losing their effect — and how coaching, clear roles and structured development dialogues strengthen modern leadership.

Philipp Geyer

21.05.2026

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5 Minutes/s reading time

12.05.2026

E3 magazine

Document management system: Why many companies operate more systems than they actually need

Document management systems — DMS for short — have been part of the standard equipment of many companies for decades. They should organize documents, digitize processes and make information accessible.

Christina Scharf

12.05.2026

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8 Minutes/s reading time

Process

How we work

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In just three easy steps, we will guide you from analysis to successful implementation of your customized archiving solution.

Lächelnde Frau mit grüner Jacke, die vor einem Laptop sitzt und winkt.

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Step 1

Initial discussion & presentation

We will analyse your specific requirements in a personal conversation and show you how our solution optimizes your archiving processes.

Last update: date

Ein Mann mit Bart und blauem Hemd zeigt mit dem Finger auf eine hängende Glühbirne vor grauem Hintergrund.

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Step 2

Proof of Concept (PoC)

An experienced SAP consultant demonstrates the feasibility and concrete benefits of the solution in your system landscape.

Last update: date

Hand holding a stylus over a surface with transparent digital interface icons and gears.

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Step 3

implementation

The solution is seamlessly integrated into your IT environment to ensure efficient and seamless archiving.

Last update: date

Your future archive starts here

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Expert advice for your archiving strategy

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Your documents and data — archived efficiently and future-proof

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Contact archiving experts now!

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Prompt feedback guaranteed

‍Sales Development

FAQ

FAQ about tia® — the intelligent archive

If you have any further questions about tia® that are not answered here, you can find more detailed information and helpful resources in our insights. We are also happy to advise you personally if you need an individual solution.

Archive Guide

Publication & Whitepaper

Webinars & Events

News & Press

A content server is a system for centrally storing, managing and providing digital content such as documents, images, or videos. It is often used in companies to archive information in a structured and audit-proof manner.

A content server is used wherever large amounts of digital data must be securely managed and archived over the long term — for example, to store invoices, contracts or SAP data in accordance with the law.

While an ECM system (Enterprise Content Management) offers a variety of functions related to document management, workflows and collaboration, a content server usually focuses on the central archiving and structured provision of content — often in connection with third-party systems such as SAP.

Integration is carried out via standardized interfaces such as SAP ArchiveLink® or CMIS. These make it possible to automatically archive content from SAP systems in the content server and retrieve it directly from SAP as required.

Yes. tia® Content Server supports both on-premises, cloud and hybrid scenarios. They can be flexibly integrated into existing IT landscapes — even in combination with hyperscalers such as AWS, Azure or GCP.

CMIS stands for “Content Management Interoperability Services” — a vendor-independent standard for connecting and integrating various content management systems. A content server with CMIS support can thus communicate flexibly with different systems.

Yes. tia® content server from kgs — is certified by SAP. This certification guarantees technical compatibility and compliance with SAP guidelines when archiving content.

A content server offers high scalability, modern interfaces, low operational complexity and secure, legally compliant archiving. It can also be flexibly adapted to specific IT strategies — whether locally or in the cloud.

Lean archiving and migration solutions for every IT landscape

SAP Document Archiving

SharePoint Archiving

ECM/DMS Replacement

SAP Document Archiving

The path to autonomous document archiving of the future

tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.

SharePoint Archiving

tia® Connector for SharePoint

tia® bridges the gap in the document life cycle between SharePoint and storage with the new archiving solution tia® Connector for SharePoint. The tia® Connector consistently uses a lean, supplementary component and cloud-native technology.

ECM/DMS Replacement

Archiving instead of DMS or ECM

Many companies in the SAP environment still rely on classic DMS or ECM systems for archiving. However, these systems are only conditionally suitable for SAP, as they are designed as standalone systems and therefore involve rights and metadata logic. They also have a variety of more expensive functions that are not required in an SAP context. TIA® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.

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Up to 70% annual cost reduction

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Audit-proof archiving

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Migration speed up to 52 TB per week

Ensure performance, Relieve storage

Why archive SAP data?

Difference between document and data archiving

Three steps of data archiving

tia® - the intelligent archive

tia® from kgs in practice

Kärcher: Archiving in the cloud and CMIS readiness from a single source

Two men - 8 terabytes

Coats switches to kgs archive and goes to the cloud

Migrate 6 terabytes of documents

New kgs archive with invoice entry

SAP archiving under S/4HANA with kgs

Insights on SAP archiving and co.

Company Memory Needs More Than AI: Why MCP and Intelligent Archiving Are Becoming Key Technologies in SAP's AI Strategy

SAP ILM trifft Cloud-Storage: Warum der „Retention-Lock“ auf File-Ebene die IT-Infrastruktur blockiert – und wie es besser geht

S/4HANA-Migration: Warum Data Detox der kritische Pfad zur Einhaltung der 2027-Deadline ist

ECM vs. Modern SAP Archiving: Why traditional DMS/ECM systems reach their limits

Rethinking employee interviews: From evaluation format to coaching dialogue

Document management system: Why many companies operate more systems than they actually need

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Initial discussion & presentation

Proof of Concept (PoC)

implementation

Your future archive starts here

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‍Sales Development

FAQ about tia® — the intelligent archive

What is the content server?

What is a content server used for in companies?

What is the difference between a content server and an ECM system?

How does the connection of a content server to SAP work?

Is tia® Content Server also suitable for cloud environments?

What does CMIS mean in connection with a content server?

Is tia® Content Server SAP-certified?

What are the advantages of a content server compared to traditional archiving solutions?

Lean archiving and migration solutions for every IT landscape

The path to autonomous document archiving of the future

Archiving instead of DMS or ECM

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The path to autonomous document archiving of the future