ECM/DMS Replacement
Archiving instead of ECM or DMS
tia® - the intelligent archive - replaces complex ECM/DM systems with a lean, SAP-native archive. Audit-proof, cloud-ready and up to 70% more cost-effective — for easier migration, lower IT costs and maximum future security.



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Why replace?
Why it makes sense to replace ECM/DMS in an SAP context
As an SAP manager, you know these challenges all too well: The ECM or DMS platform is expensive to license, complex to operate and is often only partially integrated into SAP processes. You will also face strategic topics such as S/4HANA migration, data volume reductions, cloud transformation and compliance requirements.
A classic ECM/DMS was often not originally developed for audit-proof archiving of large amounts of data within an SAP system. In many cases, this results in multiple interfaces and significant administrative overhead.




tia® benefits
Advantages compared to DMS and ECM systems
SAP-native integration & latest interfaces
tia® integrates seamlessly into SAP landscapes and uses established SAP standards such as ArchiveLink, ILM and the cloud-optimized CMIS standard. Metadata can be used with the tia® Content Server, as it communicates directly with storage. The architecture significantly improves performance.
Central archive instead of isolated solutions
tia® creates a single point of truth (SPoT) for all business-relevant documents — regardless of whether they come from SAP, SharePoint or other systems. This sustainably avoids redundant data sets and fragmented archives, as they often occur in classic ECM environments.
Safe migration & low-risk ECM replacement
The tia® Content Server has proven effective in replacing ECM/DMS systems such as OpenText, IBM FileNet or easy software. The migration is audit-proof, comprehensible and auditable. Partnerships with leading SAP consulting firms also ensure project security and compliance.
Technological openness & sustainability
tia® is designed for modern cloud and hybrid scenarios and is SAP-certified for CMIS, ArchiveLink & ILM. In this way, the archive landscape remains flexible, integrative and ready for future technologies and storage strategies.
High performance & scalability
The system is designed for large volumes of data and documents and offers high processing speed with minimal administrative effort. The lean architecture reduces complexity, simplifies operation and ensures consistently stable performance.
Economic efficiency & strategic flexibility
With tia®, licensing and operating costs can be reduced by up to 70%. At the same time, IT departments are gaining freedom of action for S/4HANA and cloud migration projects without sacrificing compliance or data security.


archiving with a DMS/ECM

Temporary storage only
Complex DMS/ECM systems
Unnecessary features & high costs


archiving with tia®
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ECM is losing importance
Flexible when changing systems and architectures
Lean, integrated, efficient



Who is tia®
tia® - the intelligent archive
tia® combines all kgs product modules into a common vision of an intelligent document archive. From migration from an old system to input management and target storage, tia® can be used to represent the entire archiving scenario in a company.




Successful Use Cases
tia® from kgs in practice

Kärcher: Archiving in the cloud and CMIS readiness from a single source
- Archiving as part of S/4HANA transformation
- AWS platform
- ArchiveLink and CMIS



Two men - 8 terabytes
Archiving solution at Hensoldt/Migration process of over 8 terabytes/kgs solutions at Hensoldt at a glance

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Coats switches to kgs archive and goes to the cloud
Motivation to change archive system / kg's solution for Coats / Migration process / Bye On-Premises - Hello Cloud


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Migrate 6 terabytes of documents
- Motivation to switch to the kgs solution
- Special features of Trump archiving
- kgs solutions at Trumpf



New kgs archive with invoice entry
- Data migration insights
- Transfer of incoming invoices
- Overview of various kgs product modules at Röchling


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SAP archiving under S/4HANA with kgs
- Motivation for changing archiving systems
- kgs solution for Döhler
- Archiving with S/4HANA




Kgs' Blog
Company Memory Needs More Than AI: Why MCP and Intelligent Archiving Are Becoming Key Technologies in SAP's AI Strategy
The SAP Sapphire conferences in Orlando and Madrid clearly demonstrated the direction Enterprise AI is taking: away from the classic AI copilot and towards autonomous, context-aware AI agents.
SAP ILM trifft Cloud-Storage: Warum der „Retention-Lock“ auf File-Ebene die IT-Infrastruktur blockiert – und wie es besser geht
Wer SAP ILM (Information Lifecycle Management) einführt, um DSGVO-Konformität und Datenminimierung zu garantieren, stößt beim Wechsel auf moderne Cloud- und Objektspeicher (S3/Blob) oft auf eine technologische Wand: Starre Aufbewahrungsfristen (Retention Locks) verhindern eine agile Systemkonsolidierung. Für SAP-Basis-Teams und Archiv-Experten stellt sich die Frage: Wie lässt sich die rechtssichere Vernichtung von Daten operationalisieren, ohne die Flexibilität der Speicherinfrastruktur zu opfern? Ein Deep Dive in die Welt von CMIS, WebDAV und anwendungsgesteuerten Sperren.

S/4HANA-Migration: Warum Data Detox der kritische Pfad zur Einhaltung der 2027-Deadline ist
S/4HANA-Migration 2026: Warum „Data Detox“ Ihr kritischer Erfolgsfaktor gegen den 2027-Deadline-Crash ist
Nur noch gut 1,5 Jahre bis zum finalen SAP ECC Support-Ende. Wer jetzt unstrukturierten Datenballast wie historische FI/CO-Belege oder Lieferscheine ungeprüft in die neue S/4HANA-Welt mitschleppt, manövriert sich direkt in die Kosten- und Zeitfalle. Denn teurer In-Memory-Speicher (HANA RAM) und ausgebuchte Beraterkapazitäten verzeihen keine aufgeblähten Systemarchitekturen.
Die Antwort für ERP-Leiter und IT-Architekten heißt: Pragmatischer Data Detox vor dem Go-Live. Erfahren Sie, wie Sie mit der schlanken, software-driven Archivierung von kgs tia® über native ArchiveLink- und CMIS-Schnittstellen Ihren Datenbank-Footprint um bis zu 70 % reduzieren. So sichern Sie sich ein performantes S/4-System, minimieren Ihre TCO nachhaltig und realisieren einen echten, KI-fähigen Clean Core – exakt im Zeitplan.

ECM vs. Modern SAP Archiving: Why traditional DMS/ECM systems reach their limits
Businesses today face enormous pressure: increasing data volumes, SAP S/4HANA transformations, cloud migrations, and stricter compliance requirements are fundamentally altering archiving demands.
Rethinking employee interviews: From evaluation format to coaching dialogue
The article shows why traditional employee interviews are losing their effect — and how coaching, clear roles and structured development dialogues strengthen modern leadership.

Document management system: Why many companies operate more systems than they actually need
Document management systems — DMS for short — have been part of the standard equipment of many companies for decades. They should organize documents, digitize processes and make information accessible.


Process
How we work
In just three easy steps, we will guide you from analysis to successful implementation of your customized archiving solution.




Initial discussion & presentation
We will analyse your specific requirements in a personal conversation and show you how our solution optimizes your archiving processes.



Proof of Concept (PoC)
An experienced SAP consultant demonstrates the feasibility and concrete benefits of the solution in your system landscape.



implementation
The solution is seamlessly integrated into your IT environment to ensure efficient and seamless archiving.

Contact Us
Your future archive starts here
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FAQ
FAQ about tia® — the intelligent archive
If you have any further questions about tia® that are not answered here, you can find more detailed information and helpful resources in our insights. We are also happy to advise you personally if you need an individual solution.


A content server is a system for centrally storing, managing and providing digital content such as documents, images, or videos. It is often used in companies to archive information in a structured and audit-proof manner.
A content server is used wherever large amounts of digital data must be securely managed and archived over the long term — for example, to store invoices, contracts or SAP data in accordance with the law.
While an ECM system (Enterprise Content Management) offers a variety of functions related to document management, workflows and collaboration, a content server usually focuses on the central archiving and structured provision of content — often in connection with third-party systems such as SAP.
Integration is carried out via standardized interfaces such as SAP ArchiveLink® or CMIS. These make it possible to automatically archive content from SAP systems in the content server and retrieve it directly from SAP as required.
Yes. tia® Content Server supports both on-premises, cloud and hybrid scenarios. They can be flexibly integrated into existing IT landscapes — even in combination with hyperscalers such as AWS, Azure or GCP.
CMIS stands for “Content Management Interoperability Services” — a vendor-independent standard for connecting and integrating various content management systems. A content server with CMIS support can thus communicate flexibly with different systems.
Yes. tia® content server from kgs — is certified by SAP. This certification guarantees technical compatibility and compliance with SAP guidelines when archiving content.
A content server offers high scalability, modern interfaces, low operational complexity and secure, legally compliant archiving. It can also be flexibly adapted to specific IT strategies — whether locally or in the cloud.
More solutions
Lean archiving and migration solutions for every IT landscape


SAP Document Archiving
The path to autonomous document archiving of the future
tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.



SAP data archiving
The path to autonomous data archiving of the future
tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.


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SharePoint archiving
tia® Connector for SharePoint
tia® bridges the gap in the document life cycle between SharePoint and storage with the new archiving solution tia® Connector for SharePoint. The tia® Connector consistently uses a lean, supplementary component and cloud-native technology.



