Insights from around the world of archiving

The clock is ticking: for ERP managers and DMS experts, the pressure to migrate to SAP S/4HANA is no longer a theoretical option, but a daily operational reality. Yet, when planning these transformation projects, one crucial factor is often criminally neglected: the volume of historical data and documents.

Anyone who, true to the mottoAll-in, attempts to lift database structures that have evolved over decades one-to-one into the new S/4HANA world puts the entire migration project at risk. Archiving is not an IT project to be deferred to quieter times—it is the foundation and the critical success factor for a seamless S/4HANA migration.

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The SAP Sapphire conferences in Orlando and Madrid clearly demonstrated the direction Enterprise AI is taking: away from the classic AI copilot and towards autonomous, context-aware AI agents.

Organizations implementing SAP ILM (Information Lifecycle Management) to ensure GDPR compliance and data minimization often encounter a technological barrier when transitioning to modern cloud and object storage (S3/Blob): Rigid retention periods (Retention Locks) prevent agile system consolidation. The question for SAP Basis teams and archive experts is: How can the legally compliant destruction of data be operationalized without sacrificing the flexibility of the storage infrastructure? A deep dive into the world of CMIS, WebDAV, and application-controlled locks.

S/4HANA Migration 2026: Why "Data Detox" is Your Critical Success Factor Against the 2027 Deadline Crash

Only just over 1.5 years remain until the final SAP ECC support ends. Anyone who now drags unstructured data baggage, such as historical FI/CO documents or delivery notes, unchecked into the new S/4HANA world will maneuver directly into a cost and time trap. Expensive in-memory storage (HANA RAM) and fully booked consultant capacities are unforgiving of bloated system architectures.

The answer for ERP managers and IT architects is: Pragmatic Data Detox before Go-Live. Learn how you can reduce your database footprint by up to 70% with the lean, software-driven archiving from kgs tia® via native ArchiveLink and CMIS interfaces. This way, you secure a high-performance S/4 system, sustainably minimize your TCO, and achieve a true, AI-ready Clean Core – exactly on schedule.

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Businesses today face enormous pressure: increasing data volumes, SAP S/4HANA transformations, cloud migrations, and stricter compliance requirements are fundamentally altering archiving demands.

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The article shows why traditional employee interviews are losing their effect — and how coaching, clear roles and structured development dialogues strengthen modern leadership.

Document management systems — DMS for short — have been part of the standard equipment of many companies for decades. They should organize documents, digitize processes and make information accessible.

Encryption is one of the big promises of modern IT. It is intended to protect data, reduce risks, and support compliance. But in the enterprise environment in particular, it is clear that security does not only arise from the use of a cryptographic process. It is created through architecture.

Many organizations treat feedback like an appointment in the calendar: annual meeting, quarterly review, 360° round — then back to everyday life. The problem is not just the infrequent frequency. The problem is the logic behind it: Feedback is understood as a selective intervention, not as a work culture that must be systematically designed.

In this blog article, we take a look at why ECM investments are increasing, which technical patterns lie behind them and why growth at this point does not bring any structural improvement.

Many AI initiatives in the enterprise fail not because of model quality, but because of a lack of context: AI “knows” too little about documents, metadata, authorizations and process realities. At the same time, companies often already have this information — distributed across archives, SAP, SharePoint and specialized applications.

Humans didn’t lose their muscles because they invented washing machines. But they did have to learn to use them differently.

Training new consultants is a central part of successful onboarding at kgs. For some time now, WBS TRAINING has been supporting this with a tailor-made training concept — a cooperation that has proven to be a real benefit for both sides.

If software is to be reliable — particularly in sensitive areas such as archiving or middleware systems — quality must not be a random product. Test-Driven Development (TDD) offers a structured approach for just that: First the test, then the code. The latest project has shown how much TDD reduces the error rate, improves the architecture and saves development costs in the long term. Using a real example, the article shows how TDD works in the everyday life of a development team, what the biggest stumbling blocks are and why the approach pays off, especially in complex system landscapes.

The Simple Object Access Protocol (SOAP) is a network protocol that is primarily used to exchange structured data between different applications over the Internet.

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Procedural documentation is a central element of legally compliant archiving. It describes in detail the processes, systems and technical frameworks that are used in the company for electronic archiving.

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Audit-proof is an essential feature of legally compliant and audit-proof archiving.

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The GoBD regulates the requirements for digital accounting and archiving in Germany.

Die DSGVO-konforme Archivierung ist ein zentraler Bestandteil der rechtssicheren Dokumentenverwaltung.

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In the digital age, in which data is regarded as a valuable resource, legal regulations to protect personal data are essential.

Intelligence doesn't have to be expensive! An intelligent archive actually costs companies less than a “stupid” archive!

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The world of business software is constantly evolving and SAP S/4HANA is at the center of this transformation. As a market-leading ERP solution, S/4HANA not only offers speed and efficiency, but also a platform that was developed for the requirements of the modern business world.

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Whether it's data from applicants, customer information, or transaction-related documents, data is only valuable as long as it is required for a business process.

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Microsoft Azure Blob Storage is a cloud-based storage service specifically designed for unstructured data.

You can find out whether an investment has paid off by calculating the return on investment (ROI).

On the one hand, the term Salesforce includes Salesforce, one of the market-leading providers of cloud computing solutions, and on the other hand, the company combines its cloud-based CRM solutions for managing customer relationships.

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As part of digitization, data storage in the cloud has become more and more popular in recent years. In the private sector, you know it from saving pictures, music or videos.

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In the course of the development of archiving options, the term on-premises has become established — through the possibility of using the cloud.

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Even today in the digital age, many people think of mountains of file folders stored on gigantic shelves when they hear the word “archiving.”

Even today, some SAP user companies still rely on complicated ECM/DMS systems to comply with the regulatory and legally compliant archiving of their SAP data and documents.

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