Insights from around the world of archiving

Document management systems — DMS for short — have been part of the standard equipment of many companies for decades. They should organize documents, digitize processes and make information accessible.

Encryption is one of the big promises of modern IT. It is intended to protect data, reduce risks, and support compliance. But in the enterprise environment in particular, it is clear that security does not only arise from the use of a cryptographic process. It is created through architecture.

Many organizations treat feedback like an appointment in the calendar: annual meeting, quarterly review, 360° round — then back to everyday life. The problem is not just the infrequent frequency. The problem is the logic behind it: Feedback is understood as a selective intervention, not as a work culture that must be systematically designed.

In this blog article, we take a look at why ECM investments are increasing, which technical patterns lie behind them and why growth at this point does not bring any structural improvement.

Many AI initiatives in the enterprise fail not because of model quality, but because of a lack of context: AI “knows” too little about documents, metadata, authorizations and process realities. At the same time, companies often already have this information — distributed across archives, SAP, SharePoint and specialized applications.

Humans didn’t lose their muscles because they invented washing machines. But they did have to learn to use them differently.

Training new consultants is a central part of successful onboarding at kgs. For some time now, WBS TRAINING has been supporting this with a tailor-made training concept — a cooperation that has proven to be a real benefit for both sides.

If software is to be reliable — particularly in sensitive areas such as archiving or middleware systems — quality must not be a random product. Test-Driven Development (TDD) offers a structured approach for just that: First the test, then the code. The latest project has shown how much TDD reduces the error rate, improves the architecture and saves development costs in the long term. Using a real example, the article shows how TDD works in the everyday life of a development team, what the biggest stumbling blocks are and why the approach pays off, especially in complex system landscapes.

The Simple Object Access Protocol (SOAP) is a network protocol that is primarily used to exchange structured data between different applications over the Internet.

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Procedural documentation is a central element of legally compliant archiving. It describes in detail the processes, systems and technical frameworks that are used in the company for electronic archiving.

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Audit-proof is an essential feature of legally compliant and audit-proof archiving.

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The GoBD regulates the requirements for digital accounting and archiving in Germany.

Die DSGVO-konforme Archivierung ist ein zentraler Bestandteil der rechtssicheren Dokumentenverwaltung.

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In the digital age, in which data is regarded as a valuable resource, legal regulations to protect personal data are essential.

Intelligence doesn't have to be expensive! An intelligent archive actually costs companies less than a “stupid” archive!

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The world of business software is constantly evolving and SAP S/4HANA is at the center of this transformation. As a market-leading ERP solution, S/4HANA not only offers speed and efficiency, but also a platform that was developed for the requirements of the modern business world.

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Whether it's data from applicants, customer information, or transaction-related documents, data is only valuable as long as it is required for a business process.

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Microsoft Azure Blob Storage is a cloud-based storage service specifically designed for unstructured data.

You can find out whether an investment has paid off by calculating the return on investment (ROI).

On the one hand, the term Salesforce includes Salesforce, one of the market-leading providers of cloud computing solutions, and on the other hand, the company combines its cloud-based CRM solutions for managing customer relationships.

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As part of digitization, data storage in the cloud has become more and more popular in recent years. In the private sector, you know it from saving pictures, music or videos.

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In the course of the development of archiving options, the term on-premises has become established — through the possibility of using the cloud.

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Even today in the digital age, many people think of mountains of file folders stored on gigantic shelves when they hear the word “archiving.”

Even today, some SAP user companies still rely on complicated ECM/DMS systems to comply with the regulatory and legally compliant archiving of their SAP data and documents.

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Approval processes, project procedures, coordination — a company has numerous complex processes every day that need to be managed.

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In the course of digitization, it has become normal for several people to be able to edit and view a document.

A system or software that heals itself? That is exactly the principle behind the term Self Healing.

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Machine learning (=machine learning) is a sub-area of artificial intelligence (=AI). As part of machine learning, IT systems are able to recognize patterns in databases and documents, find solutions to complex problems and improve themselves independently.

Anyone who deals with the topic of electronic administration and the digitization of documents will often encounter the term Enterprise Content Management (ECM).

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In numerous sectors, from economics to healthcare, companies are required by law to archive extensive data and documents over extended periods of time.

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