ECM/DMS Replacement
Archiving instead of ECM or DMS
tia® - the intelligent archive - replaces complex ECM/DM systems with a lean, SAP-native archive. Audit-proof, cloud-ready and up to 70% more cost-effective — for easier migration, lower IT costs and maximum future security.
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Why replace?
Why it makes sense to replace ECM/DMS in an SAP context
As an SAP manager, you know these challenges all too well: The ECM or DMS platform is expensive to license, complex to operate and is often only partially integrated into SAP processes. You will also face strategic topics such as S/4HANA migration, data volume reductions, cloud transformation and compliance requirements.
A classic ECM/DMS was often not originally developed for audit-proof archiving of large amounts of data within an SAP system. In many cases, this results in multiple interfaces and significant administrative overhead.
tia® benefits
Advantages compared to DMS and ECM systems
SAP-native integration & latest interfaces
tia® integrates seamlessly into SAP landscapes and uses established SAP standards such as ArchiveLink, ILM and the cloud-optimized CMIS standard. Metadata can be used with the tia® Content Server, as it communicates directly with storage. The architecture significantly improves performance.
Central archive instead of isolated solutions
tia® creates a single point of truth (SPoT) for all business-relevant documents — regardless of whether they come from SAP, SharePoint or other systems. This sustainably avoids redundant data sets and fragmented archives, as they often occur in classic ECM environments.
Safe migration & low-risk ECM replacement
The tia® Content Server has proven effective in replacing ECM/DMS systems such as OpenText, IBM FileNet or easy software. The migration is audit-proof, comprehensible and auditable. Partnerships with leading SAP consulting firms also ensure project security and compliance.
Technological openness & sustainability
tia® is designed for modern cloud and hybrid scenarios and is SAP-certified for CMIS, ArchiveLink & ILM. In this way, the archive landscape remains flexible, integrative and ready for future technologies and storage strategies.
High performance & scalability
The system is designed for large volumes of data and documents and offers high processing speed with minimal administrative effort. The lean architecture reduces complexity, simplifies operation and ensures consistently stable performance.
Economic efficiency & strategic flexibility
With tia®, licensing and operating costs can be reduced by up to 70%. At the same time, IT departments are gaining freedom of action for S/4HANA and cloud migration projects without sacrificing compliance or data security.
archiving with a DMS/ECM
Temporary storage only
Complex DMS/ECM systems
Unnecessary features & high costs
archiving with tia®
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ECM is losing importance
Flexible when changing systems and architectures
Lean, integrated, efficient
Who is tia®
tia® - the intelligent archive
tia® combines all kgs product modules into a common vision of an intelligent document archive. From migration from an old system to input management to target storage, tia® can be used to represent the entire archiving scenario in the company.
Successful Use Cases
tia® from kgs in practice
Kärcher: Archiving in the cloud and CMIS readiness from a single source
- Archiving as part of S/4HANA transformation
- AWS platform
- ArchiveLink and CMIS
Two men - 8 terabytes
Archiving solution at Hensoldt/Migration process of over 8 terabytes/kgs solutions at Hensoldt at a glance
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Coats switches to kgs archive and goes to the cloud
Motivation to change archive system / kg's solution for Coats / Migration process / Bye On-Premises - Hello Cloud
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Migrate 6 terabytes of documents
- Motivation to switch to the kgs solution
- Special features of Trump archiving
- kgs solutions at Trumpf
New kgs archive with invoice entry
- Data migration insights
- Transfer of incoming invoices
- Overview of various kgs product modules at Röchling
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SAP archiving under S/4HANA with kgs
- Motivation for changing archiving systems
- kgs solution for Döhler
- Archiving with S/4HANA
Kgs' Blog
Procedural documentation
Procedural documentation is a central element of legally compliant archiving. It describes in detail the processes, systems and technical frameworks that are used in the company for electronic archiving.
Process
How we work
In just three easy steps, we will guide you from analysis to successful implementation of your customized archiving solution.
Initial discussion & presentation
We will analyse your specific requirements in a personal conversation and show you how our solution optimizes your archiving processes.
Proof of Concept (PoC)
An experienced SAP consultant demonstrates the feasibility and concrete benefits of the solution in your system landscape.
implementation
The solution is seamlessly integrated into your IT environment to ensure efficient and seamless archiving.
Contact Us
Your future archive starts here
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FAQ
FAQ about tia® — the intelligent archive
If you have any further questions about tia® that are not answered here, you can find more detailed information and helpful resources in our insights. We are also happy to advise you personally if you need an individual solution.
A content server is a system for centrally storing, managing and providing digital content such as documents, images, or videos. It is often used in companies to archive information in a structured and audit-proof manner.
A content server is used wherever large amounts of digital data must be securely managed and archived over the long term — for example, to store invoices, contracts or SAP data in accordance with the law.
While an ECM system (Enterprise Content Management) offers a variety of functions related to document management, workflows and collaboration, a content server usually focuses on the central archiving and structured provision of content — often in connection with third-party systems such as SAP.
Integration is carried out via standardized interfaces such as SAP ArchiveLink® or CMIS. These make it possible to automatically archive content from SAP systems in the content server and retrieve it directly from SAP as required.
Yes. tia® Content Server supports both on-premises, cloud and hybrid scenarios. They can be flexibly integrated into existing IT landscapes — even in combination with hyperscalers such as AWS, Azure or GCP.
CMIS stands for “Content Management Interoperability Services” — a vendor-independent standard for connecting and integrating various content management systems. A content server with CMIS support can thus communicate flexibly with different systems.
Yes. tia® content server from kgs — is certified by SAP. This certification guarantees technical compatibility and compliance with SAP guidelines when archiving content.
A content server offers high scalability, modern interfaces, low operational complexity and secure, legally compliant archiving. It can also be flexibly adapted to specific IT strategies — whether locally or in the cloud.
More solutions
Lean archiving and migration solutions for every IT landscape
SAP Document Archiving
The path to autonomous document archiving of the future
tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.
SAP data archiving
The path to autonomous data archiving of the future
tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.
SharePoint archiving
tia® Connector for SharePoint
tia® bridges the gap in the document life cycle between SharePoint and storage with the new archiving solution tia® Connector for SharePoint. The tia® Connector consistently uses a lean, supplementary component and cloud-native technology.
ECM/DMS replacement
Archiving instead of DMS or ECM
Many companies in the SAP environment still rely on classic DMS or ECM systems for archiving. However, these systems are only conditionally suitable for SAP, as they are designed as standalone systems and therefore involve rights and metadata logic. They also have a variety of more expensive functions that are not required in an SAP context. TIA® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.