In view of the increasing digitalization and use of cloud services, it is important to make traditional archiving processes fit for the future. The use of automation tools can achieve enormous improvements here, for example through automated metadata assignments or search algorithms. But also in order to be able to guarantee long-term archiving and data integrity in accordance with guidelines, companies are called upon to question their principles and, if necessary, to rely on new file formats, interfaces or encryption technologies. Since sensitive company data often has to be archived, when choosing an archiving solution, it is important to consider which security standards it guarantees, whether it has the appropriate certifications and where the data is stored. In addition, it is important that a modern archiving platform can also be easily integrated into the user's workflow so that it is used accordingly.

“We know that archiving is not at the top of the agenda in many companies,” says Benny Schröder, Head of Development & Delivery at KGS Software GmbH. “However, because correct long-term archiving is very important due to legal requirements alone, we never tire of sensitizing those responsible. To make it easier for IT administrators to address the issue of archiving, we have identified six starting points that companies should take as an opportunity to think about the performance of their existing archiving concepts. ”

Companies that are concerned with one of the following events should therefore consider adapting or realigning their archiving strategy.

1. SAP S/4HANA transformation

2. Move to the cloud

3. Compliance with security and compliance requirements

4. New interfaces

5. Budget cuts

6. Dissatisfaction with ECM/DCM

You can find more information about intelligent archiving options here.