SAP Document Archiving
SAP document archiving — efficient, legally secure and sustainable
The audit-proof storage of SAP documents requires stable interfaces, clear processes and a reliable archive architecture. kgs provides a lean, SAP-integrated solution that standardizes archiving processes, reduces system load and ensures documented access in the long term.
Top Companies rely on kgs
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Sustainable Document Archiving
That's how modern works document archiving
Why archive?
Why archive documents from SAP?
SAP document archiving is a central component of any digital information management system. However, SAP's own content server is not suitable for legally secure, permanent archiving of large volumes of documents. SAP itself also only recommends its free content server as a temporary storage location for short-term storage of small amounts of data.
Archiving in SAP, on the other hand, means storing documents in a long-term, audit-proof and legally compliant manner. Since the volume of documents in everyday business life is constantly growing, companies need a powerful archiving solution that creates a seamless connection between the SAP system and the storage system.
Future-proof archiving
Future-proof archiving for SAP ERP and SAP S/4HANA
With the rapid development of modern storage technologies, there are now completely new opportunities for SAP-centered companies to individually and efficiently design their archiving strategy. An SAP archiving solution should be future-proof — regardless of whether the switch from SAP ERP to SAP S/4HANA has already taken place, is imminent or is not being planned.
Whether on-premises, hybrid scenarios or cloud environments: Modern SAP archiving must be flexible, scalable and independent of the respective SAP version.
Eliminate complexity
Archiving instead of DMS or ECM — the better solution for SAP
Many companies in the SAP environment still rely on classic DMS (Document Management System) or ECM (Enterprise Content Management) systems such as OpenText (IXOS), easy software, SER or IBM for document archiving. However, classic DM and ECM systems are only partially suitable for efficient and legally compliant SAP archiving.
The reason: They were originally developed as stand-alone solutions — with their own rights and metadata logics, which, in conjunction with SAP, often lead to conflicts, additional work and complexity.
Many of these systems have a variety of functions that are not required at all in the SAP context, but still cause high license and operating costs.
A specialized SAP archiving solution, on the other hand, focuses precisely on the essentials: legally compliant, high-performance and cost-effective archiving directly from SAP — without redundant structures or unnecessary additional functions.
Who is tia®
tia® - the intelligent archive
tia® combines all kgs product modules into a common vision of an intelligent document archive. From migration from an old system to input management to target storage, tia® can be used to represent the entire archiving scenario in the company.
tia® benefits
Advantages compared to DMS and ECM systems
“WYSIVYG! “say the admins
Many only need archiving, but operate an entire ECM system. Most functions are superfluous and even disruptive to the SAP universe. The kgs tia® administration requires only a fraction of the effort.
“Thank you! “, users say
ECM systems require their own interface, so users have to jump between systems. Archiving with kgs tia® is invisible to users; they do not need to leave their familiar SAP interface.
“Yes, saved! “says shopping
A wide range of functions means a multiple price. tia® customers have shown that regardless of whether global players or SMEs — archiving is sufficient, so only archiving should be paid for. An ROI is calculated quickly.
Successful Use Cases
tia® from kgs in practice
Kärcher: Archiving in the cloud and CMIS readiness from a single source
- Archiving as part of S/4HANA transformation
- AWS platform
- ArchiveLink and CMIS
Two men - 8 terabytes
Archiving solution at Hensoldt/Migration process of over 8 terabytes/kgs solutions at Hensoldt at a glance
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Coats switches to kgs archive and goes to the cloud
Motivation to change archive system / kg's solution for Coats / Migration process / Bye On-Premises - Hello Cloud
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Migrate 6 terabytes of documents
- Motivation to switch to the kgs solution
- Special features of Trump archiving
- kgs solutions at Trumpf
New kgs archive with invoice entry
- Data migration insights
- Transfer of incoming invoices
- Overview of various kgs product modules at Röchling
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SAP archiving under S/4HANA with kgs
- Motivation for changing archiving systems
- kgs solution for Döhler
- Archiving with S/4HANA
Kgs' Blog
Procedural documentation
Procedural documentation is a central element of legally compliant archiving. It describes in detail the processes, systems and technical frameworks that are used in the company for electronic archiving.
Process
How we work
In just three easy steps, we will guide you from analysis to successful implementation of your customized archiving solution.
Initial discussion & presentation
We will analyse your specific requirements in a personal conversation and show you how our solution optimizes your archiving processes.
Proof of Concept (PoC)
An experienced SAP consultant demonstrates the feasibility and concrete benefits of the solution in your system landscape.
implementation
The solution is seamlessly integrated into your IT environment to ensure efficient and seamless archiving.
Contact Us
Your future archive starts here
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FAQ
FAQ about tia® — the intelligent archive
If you have any further questions about tia® that are not answered here, you can find more detailed information and helpful resources in our insights. We are also happy to advise you personally if you need an individual solution.
A content server is a system for centrally storing, managing and providing digital content such as documents, images, or videos. It is often used in companies to archive information in a structured and audit-proof manner.
A content server is used wherever large amounts of digital data must be securely managed and archived over the long term — for example, to store invoices, contracts or SAP data in accordance with the law.
While an ECM system (Enterprise Content Management) offers a variety of functions related to document management, workflows and collaboration, a content server usually focuses on the central archiving and structured provision of content — often in connection with third-party systems such as SAP.
Integration is carried out via standardized interfaces such as SAP ArchiveLink® or CMIS. These make it possible to automatically archive content from SAP systems in the content server and retrieve it directly from SAP as required.
Yes. tia® Content Server supports both on-premises, cloud and hybrid scenarios. They can be flexibly integrated into existing IT landscapes — even in combination with hyperscalers such as AWS, Azure or GCP.
CMIS stands for “Content Management Interoperability Services” — a vendor-independent standard for connecting and integrating various content management systems. A content server with CMIS support can thus communicate flexibly with different systems.
Yes. tia® content server from kgs — is certified by SAP. This certification guarantees technical compatibility and compliance with SAP guidelines when archiving content.
A content server offers high scalability, modern interfaces, low operational complexity and secure, legally compliant archiving. It can also be flexibly adapted to specific IT strategies — whether locally or in the cloud.
More solutions
Lean archiving and migration solutions for every IT landscape
SAP document archiving
The path to autonomous document archiving of the future
tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.
SAP data archiving
The path to autonomous data archiving of the future
tia® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.
SharePoint archiving
tia® Connector for SharePoint
tia® bridges the gap in the document life cycle between SharePoint and storage with the new archiving solution tia® Connector for SharePoint. The tia® Connector consistently uses a lean, supplementary component and cloud-native technology.
ECM/DMS replacement
Archiving instead of DMS or ECM
Many companies in the SAP environment still rely on classic DMS or ECM systems for archiving. However, these systems are only conditionally suitable for SAP, as they are designed as standalone systems and therefore involve rights and metadata logic. They also have a variety of more expensive functions that are not required in an SAP context. TIA® is a lean middleware between SAP and storage and enables legally secure document archiving, data archiving and archiving of print lists via ArchiveLink, ILM and CMIS.