tia stands for a new generation of archiving, is connectable to any application, storage solutions and cloud technologies, and offers companies a single point of truth when it comes to document archiving. In addition, with tia, KGS is developing new intelligences for autonomous archiving.

SAP archiving
For 20 years, KGS has stood for lean document archiving that is completely integrated into the leading application. Until now, it has primarily been SAP user companies that have benefited from this KGS proprietary archiving approach. This gives you a solution that, in contrast to SAP's own content server, is also suitable for legally compliant management of large volumes of documents, but without the financial and organizational overhead of a classic DMS or ECM system.

KGS archive becomes tia
“Our KGS thought leaders have already taken big steps, and now it is time to present tia to the world,” says Winfried Althaus, managing director of KGS Software GmbH. The idea of solving the issue of archiving with lean, almost invisible software remains. But the new KGS model goes beyond that: tia — the intelligent archive — closes the final gap in the life cycle of documents in a company, regardless of which applications are connected. “In 2020, we will make the leap into major projects and take archiving to a new, intelligent level,” continues Althaus.

Any Application, Any Storage
tia can be flexibly integrated into various IT systems. There are no limits as to which storages can be controlled, nor which applications exist in the company and whether they are operated in the cloud or on-premises. For tia, it is therefore no problem if, in addition to the leading SAP application, tools such as Salesforce, Microsoft Dynamics or other specialist applications and portals are often centrally operated and the documents should also be archived from these systems. Document archiving with tia completely without SAP is therefore also possible.

Single Point of Truth

Archiving with tia creates a single point of truth (SPoT) for documents in the company. The term SPoT is used primarily in data warehousing. It is about having a generally valid, non-redundant database. “In tia Vision, however, we go beyond the mere non-redundant requirement,” explains Althaus. Benjamin Schröder, Head of Development and Support at KGS Software GmbH, explains: “tia enables companies not only to use a uniform archiving structure, but also to load documents intelligently. These are thus visible regardless of the source system. The intelligent document of the future knows where it comes from, what its retention periods are, how often it is searched for, who is allowed to search for it and more.” This results in various conceivable digital use cases: Regardless of which application — Salesforce, SAP and Co. — users work in, they can find all archived documents from anywhere and access them (depending on the rights concept). In addition, applications can be extended or even exchanged without effort, regardless of their archived documents, because all documents remain accessible at all times. “Complex and, above all, expensive projects for data replication between leading applications are becoming obsolete with tia,” says Schröder.

Intelligence for autonomous archiving
KGS is refining even more of the system's intelligence. “We do not want to take up more space for archiving in companies, but on the contrary, we want to further strengthen our “invisible” solution approach,” explains Althaus. “Autonomous Archiving” is on the agenda, for example as part of “Predictive Document Services.” Among other things, the archive of the future can identify various patterns itself and make suggestions for optimization with foresight. Examples include the reasonable distribution of archived documents to appropriate storages in accordance with financial and legal criteria, or a rule-based reorganization of storage space for an always consistent archive size, which is therefore also cost-stable. In addition, “Self Healing” is an important keyword: Access and certificate problems can be identified and corrupt documents can be replaced or restored. Dashboards can be used to diagnose the health status of the archive at any time, and the integrity of each individual document is transparent at all times. Recently, the Archive of the Future also includes machine and deep learning aspects. For example, tia comes with an “accelerator” that, during large document migrations, automatically recognizes the extent of migration that makes sense given the current load on corporate systems. As before, migrations can be carried out imperceptibly for users, but also almost autonomously and therefore even more efficiently.

More information about tia is available at www.meet-tia.com

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